It is increasingly important for companies to partner with document management experts who can help capture financial savings and deliver operational efficiencies beyond merely reducing the cost of acquisition and cost per page.
The fact is a document infrastructure is really an active link between IT, information work, and the people doing it. Our methodology offers a five step process to deliver success and measurable results to your organization.
STEP 1: Define — Planning Stage In planning for success, we work with our clients to establish a vision of the end state. Setting clear goals and defining priorities are key to establishing a comprehensive strategy.
STEP 2: Measure — Right-size the Document Output Infrastructure Today’s highly complex and diverse mix of office technologies can add significant cost, complexity and inefficiency to any business. By developing a baseline, we understand the current scenario & opportunities for improvements.
On average, companies have one device for every 2.2 workers
The average age of devices is 5.6 years.
On average, devices are used only 2% (about 15 minutes) of a typical day
Our findings show that companies can face output costs of nearly $800—$1,000 per office-based employee per year.
STEP 3: Analyze—balanced deployment To achieve a balanced deployment, it is important to choose the right technology to fit each specific situation. Key metrics include:
Employees per device & device utilization
Cost per page & device age
Hard output and infrastructure costs
Document workflow & processes
End User Productivity
STEP 4: Continuous Improvements Total office optimization is a process, not an event. A right-sized, secure, compliant environment with high availability of output technology ensures greater daily productivity. However, the long term value is only achieved when performance is continually monitored and areas for further improvements are identified.
STEP 5: Control A Solid Foundation for Optimization Communication, Processes and Training equal Total Quality Assurance.
Our CarolinaPrint Assessment identifies the hidden costs of your documents and offers tangible recommendations with real savings.
The CarolinaPrint Assessment is a proven system to determine cost-saving and process improvement opportunities in your organization.